• Onboarding new employees is an important part of any organization’s success. It not only sets the tone for how a company operates but also helps to ensure that everyone is on the same page. According to research from the Brandon Hall Group, 51% of organizations reported that most of their new-hire attrition occurs in the first six months of employment.

    Fortunately, there are now tools and technologies available to help HR teams manage this process more effectively.

    From software that enables communication between managers and employees to portals and apps for new hires, these solutions can make onboarding smoother and faster than ever before.

    Employee Onboarding Technology

    For new employees, their first few weeks on the job can be a confusing time. Not only do they need to adjust to the shifting rhythms of a new job, but they also need to get used to working with new people at their new location. These small moments will significantly impact employee retention rates down the road.

    Creating an employee-friendly culture requires a thoughtful approach from day one. Today, successful companies take onboarding seriously and view it as an employee experience topic. It’s no longer left to managers to deal with – or not – as is usually the case. It’s now recognized that onboarding employees the right way sets them up to be successful and increases the likelihood they will stay on the job longer.

    Empowering HR teams with employee onboarding technology can help to increase engagement by making it easier for HR departments to manage onboarding, set expectations for employee performance, and provide feedback throughout the onboarding process. By having access to these tools, HR directors can ensure that new hires are properly trained and equipped with the necessary skills to succeed in their organization.

    Let’s look at three technological options for onboarding new employees: Onboarding Software, Onboarding Portals, and Onboarding Apps. Any one of these technologies will help create an employee-friendly environment, leading to improved engagement and retention rates.

    Employee Onboarding Software

    Employee onboarding software is the perfect way to create a seamless new hire experience. This software will make the transition from job candidate to employee as smooth as possible by organizing the entire onboarding process for companies.

    Onboarding software makes it easy for HR teams to collect, verify and store employee information and paperwork. The software comes with automation, saving valuable time and resources for hiring teams and managers. And automating tasks leads to a reduction in errors.

    Onboarding software standardizes the new hire process by automating tasks such as setting up login credentials, creating paperwork, and sending customized emails. It also helps HR teams keep track of candidate resumes, background checks, documents uploaded through e-signatures, and other tasks that must be completed before job placement.

    Automated notifications within the software allow HR teams to quickly alert employees about upcoming tasks or deadlines, reducing emails and meetings.

    Tracking employee tasks ensures that busy hiring teams stay organized and manage their workloads while helping them keep track of employee progress over time. This data can be used later to identify areas where new employees need additional support or development to improve their job performance.

    Employee onboarding software is a powerful tool for HR departments looking to optimize their onboarding process. But it doesn’t stop there. Employee Onboarding Portals are another tool that can be used to help build company culture and foster employee engagement.

    Employee Onboarding Portals

    Employee onboarding portals provide a centralized hub for new hire information and materials that allow employees to access everything they need in one place. Information can include employee handbooks, benefits, company policies, onboarding checklists, and more—allowing new hires to become familiar with their job quicker than ever. Some portals even help employees find coworkers who work remotely.

    For management, the employee portal makes it easy to track attendance and productivity while providing insights into which tasks employees are completing efficiently or where they’re struggling. These tools allow managers to prioritize workloads as needed without relying on guesswork or metrics alone. The portals offer real-time visibility into employee engagement levels, letting managers know when it’s time for coaching or task delegation and making it easier to develop training programs tailored to specific employees.

    By taking advantage of this technology, companies can train their employees in critical areas — such as safety protocols, customer service procedures, or product knowledge — faster than ever. The portals can also be used to train or upskill current employees.

    Ultimately, Employee Onboarding Portals enable HR directors to seamlessly manage the entire entry process while efficiently preparing companies for success with newly trained team members.

    What’s the Difference?

    Employee onboarding software and portals may appear to offer similar functionalities, but in reality, they are two different tools that serve distinct purposes.

    Employee onboarding software is an automated system that streamlines the entire onboarding process, such as entering employee information into payroll systems or sending HR documents to be signed.

    On the other hand, an employee onboarding portal is a web-based system explicitly designed to introduce new employees to their workplace and job expectations through data collection and interactive content. The portals also serve as dashboards to access and manage employee training and development. This can include everything from familiarizing new hires with company policies, providing educational material about their jobs, or assigning companywide cybersecurity training.

    For organizations seeking a comprehensive tool for managing their employee onboarding process, a combination of both software and portal technology may be the most effective solution.

    Companies can also benefit from utilizing Employee Onboarding Apps as well. These apps provide a convenient way for current and potential employees to access information about their new workplace while encouraging engagement with other team members.

    Employee Onboarding Apps

    Employees are notoriously difficult to engage in the first few weeks. A new employee onboarding app is one of the most popular solutions for increasing engagement.

    These apps provide a convenient way for new employees to get their bearings in their new workplace and often include features like an employee directory, schedule, and basic company information. They provide a centralized platform that employees or managers can use to address any questions or concerns.

    By leveraging mobile technology, HR teams can provide potential and current employees access to important documents, such as employment agreements, from their phones or tablets. With e-signature technology, employees can sign those documents on their mobile devices.

    HR can also use the app to track attendance, send out surveys about workplace satisfaction, and provide helpful tips about adjusting to the organization’s culture or procedures—all from the convenience of their own device!

    These apps provide a way for employees to connect and share information with others in their workplace. An increased sense of inclusion makes it easier for them to feel like they are part of the company culture. Onboarding apps add a bit of fun to starting a new job. There’s even gamification – but we’ll save that for another article.


    Employee engagement has been proven to directly impact various workforce metrics, such as job satisfaction and loyalty. It has become increasingly important as businesses look for ways to reduce turnover and increase productivity. For HR Directors, it is essential to consider when onboarding new hires.

    Technology that optimizes companies’ onboarding processes by managing and automating tasks can help make the onboarding experience more seamless and positive, increasing employee engagement from day one. By investing in these technologies, HR Directors can rest assured that their new hires are off to a good start, encouraging employee engagement for the long term.

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    Are you looking for a new way to onboard your employees?

    Cadient’s Applicant Tracking System includes onboarding software that provides an easy-to-use interface with simple navigation, automating onboarding procedures so nothing slips through the cracks.

    You can create a positive onboarding experience with our mobile-ready, 100% paperless process that includes direct deposit and electronic signatures. Our advanced technology secures personal information from unauthorized access.

    Ensure compliance with all levels of governmental and organizational policies with our robust onboarding procedure. Put your new employees on the path to a highly satisfying, productive, and long career with your organization today!

    Click here to start a conversation with us about Cadient Talent Acquisition Solutions.

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